Applications are reviewed and recommendations are developed for the City Council to award funds to nonprofits at a regularly scheduled council meeting.
Award of Funds
If nonprofit is selected for a Special Assistance Fund award over $5,000, the nonprofit will be required to enter into a contract for services and shall be required to submit to the City claims together with original invoices, bills marked paid or other appropriate documentation in order to receive reimbursement of funds.
The contractor shall file a claim form with the City requesting reimbursement for expenditures incurred, pursuant to the Contract. If a reimbursement claim is not submitted in accordance with the Contract terms, the Contract may be terminated by the City for failure to comply with the Contract requirements which may result in no reimbursement of expenditures by the City. Please make a note of the claim submittal requirements on your calendar, as the City will not call or send reminders to nonprofits to submit claims for reimbursement.
Awards of $5,000 or less
For awards of $5,000 or less, the award will be treated as a mere grant.